We can work with any department to coordinate printing and payment for projects that will be submitted through the Service Bureau.
How does it work?
There are many ways for areas of the college to pay for printing for the projects they undertake.
Department Card – When using Departmental Funds there is an option to use one of the cards we have on file that are linked to a department’s printing budget. If you are a student, faculty or staff who have been granted access to this type of funding we will need departmental approval in the form of an email from the administrative contact sent to the Service Bureau at sbureau@artic.edu.
ArtiStaff – Your department can request that funds are added directly to your ArtiStaff funds or they can have your ArtiStaff linked directly to their printing funds of the Department.
What can’t we do?
We are not able to target specific budget lines other than the departments print budget. If you have questions about how to charge a department project or target another account please email the Service Bureau Manager – Jennifer Keats at jkeats@saic.edu. We will work to get everything worked out before the order is placed and make sure funds are in the right place.
The Admin for your area can email the Service Bureau before you submit with your name, the funding amount allocated to your project and any other details that may be helpful to us.
Who can use the Departmental funding?
If you work in an area that will have multiple users submitting jobs on your behalf using a card on file here you can send us an email with a list of those users and for how long they have access.
For example, you are in charge of five student workers in the SITE galleries and they may submit orders for the Fall semester on your behalf. Or you have Admin Assistants that may occasionally submit for you.
The Admin for your area can email the Service Bureau before you submit with your name, the funding amount and any other details that may be helpful to us.
Who can submit orders on behalf of a department?
Anyone can submit on behalf of a your department. However, the Admin for your area will have to email the Service Bureau before orders are submitted with the names, the funding amounts approved and any other details that may be helpful to us.
Whoever is submitting will have to have the 3 digit code for the department.
How do I let you know my order is for a specific department?
During the order process at the bottom of the window will be a section for Funding and Special Instructions.
Clicking on the Funding Option drop down you will see an option for Departmental Card. Choose that and then just below that will be a section for Special Instructions.
In that area you will let us know the 3 digit code for that department.
Who can pick up orders once they are printed?
Anyone can pick up your order once it has been charged to the correct account.
When your order is complete and paid for the person who submitted the order will receive an email with a link to schedule a pick up.
They can forward this email to whomever is going to be picking up your order – who can pick a day and time to come to campus that is convenient for them. They will need to know the order number when scheduling the pick up.
If you are not familiar with our new Pick Up and Payment procedure please read this page.