We can work with your department to coordinate printing and payment for projects printed through the Service Bureau.
How does it work?
There are two different ways that a department can pay for orders at the Service Bureau:
A department’s printing budget can be linked to a physical card that is kept at the Service Bureau. We have cards for many departments but not all.
If you want to use this type of funds we will need departmental approval in the form of an email from the administrative contact sent to the Service Bureau at email@example.com before your order can be printed.
This will let us know which three digit department budget code will be used, the list of people with access to the card, and any limits on the funding (is it for one project or a whole semester?).
If we don’t have a card made for that budget code we will coordinate with the ArtiCard office to have one made.
If you don’t follow the submission guidelines your order may be delayed while the funding details are worked out. Department Card must be selected as the Funding Source and the three digit budget code should be in the Special Instructions.
A department can request that a specific amount of money is added to a specific user’s ArtiCard account from the departments print budget.
This shows up in your account separately from ArtiCash.
A user can have ArtiStaff funds from multiple departments.
Not all ArtiStaff funds can be used at the Service Bureau, it is your responsibility to approve funding with your department admin before submitting an order.
We will need departmental approval in the form of an email from the administrative contact sent to the Service Bureau at firstname.lastname@example.org before your order can be printed. Not doing so will delay the order until funding is approved.
ArtiStaff must be selected as the Funding Source on the Digital Storefront.
What can’t we do?
We are not able to target specific budget lines other than the departments print budget. If you have questions about how to charge a department project or target another account please email the Service Bureau Manager – Jennifer Keats at email@example.com. We will work to get everything worked out before the order is placed and make sure funds are in the right place.
The Admin for your area can email the Service Bureau before you submit with your name, the funding amount allocated to your project and any other details that may be helpful to us.
Who can use the Departmental funding?
If you work in an area that will have multiple users submitting jobs on your behalf using a card on file here you can send us an email with a list of those users and for how long they have access.
For example, you are in charge of five student workers in the SITE galleries and they may submit orders for the Fall semester on your behalf. Or you have Admin Assistants that may occasionally submit for you.
The Admin for your area can email the Service Bureau before you submit with your name, the funding amount and any other details that may be helpful to us.
Who can submit orders on behalf of a department?
Anyone can submit on behalf of a your department. However, the Admin for your area will have to email the Service Bureau before orders are submitted with the names, the funding amounts approved and any other details that may be helpful to us.
Whoever is submitting will have to have the 3 digit code for the department.
How do I let you know my order is for a specific department?
During the order process at the bottom of the window will be a section for Funding and Special Instructions.
Clicking on the Funding Option drop down you will see an option for Departmental Card. Choose that and then just below that will be a section for Special Instructions.
In that area you will let us know the 3 digit code for that department.
Anyone can pick up your order once it has been charged to the correct account.
When your order is complete and paid for the person who submitted the order will receive an email with a link to schedule a pick up.
They can forward this email to whomever is going to be picking up your order – who can pick a day and time to come to campus that is convenient for them. They will need to know the order number when scheduling the pick up.
If you are not familiar with our new Pick Up and Payment procedure please read this page.